6.10 Site plan

As you are coordinating your event you should develop a site plan. A site plan provides an overview of your event, clearly shows where it will be staged, and displays the entrances and exits, facilities, etc. This document is invaluable when you are:

  • applying to the local council for permission to stage your event (see 4.1)
  • applying to government agencies and other regulatory authorities for special licences and approvals needed to stage your event (see 4.2 and Appendix A)
  • identifying potential risks (see 6.1)
  • providing information for emergency services e.g. the location of potential hazards, emergency vehicle access etc. (see 6.1 and 6.4)
  • considering crowd management (see 6.9).

The content of your site plan should reflect the various aspects of your event. Some suggested inclusions are locations of:

Structures

  • the stage and other structures, such as barricades, screens etc. (see 6.14)
  • the event coordination centre and emergency response room (see 6.4 and 8)
  • entertainment areas
  • restricted access areas (see 6)
  • liquor outlets (see 6.8)
  • approved liquor consumption areas (see 6.8)
  • no-alcohol (dry) areas
  • food vendors/stalls (see 9.1)
  • toilets, including accessible toilets (see 9.4)
  • sound and lighting control points. Access and thoroughfares
  • emergency access routes (see 6.4)
  • all entrances and exits, including separate access points for staff and entertainers (see 6.4 and 6.9)
  • routes around and through the event used by vehicles
  • paths and lighting for pedestrians
  • parking (see 10.3)
  • parade route
  • accessible points for people with a disability, including ramps and wheelchair-accessible routes (see 11)
  • area for media working on the event Facilities
  • fire-fighting equipment (see 6.4)
  • free drinking water points (see 6.8 and 9.2)
  • areas for lost children (see 6.12)
  • secure areas for storing lost property, prohibited and confiscated goods
  • areas for staff and volunteers
  • electricity and stand-by generators (see 6.17)
  • gas cylinders (see 6.17)
  • seating arrangements
  • shelter and shade
  • security guards (see 6.18)
  • waste receptacles and recycling facilities (see 9.3)
  • first aid facilities (see 9.5)
  • facilities for people with a disability (see 11)
  • public address systems (see 8.2).

Volunteers/staff

  • information stalls and wayfinders
  • carpark attendants
  • crowd management
  • marshals.

This is not an exhaustive list. Your site plan should reflect your particular event’s characteristics.

Next - 6.11 Operational staff

Department of Premier and Cabinet